Tuesday, October 5, 2010

30 Tricks to Time Management

I got this list from my friend (via chain mails) , who got it from somewhere (i don't know where) and i found it interesting and useful,
so here i am sharing with you guys.

1. Make a to-do-list (paper/electronic), in the order whereby the most important item first and continue from there

2. After the day ends, (before you go to sleep of course), review your day's work and write another list for the next day, using the same format: the most important item first and continue from there.

3. Ensure that what you think is important really is important

4. There is a difference between important and urgent; what is important may not be urgent, likewise what is urgent may not be important.

5. Carry your To-Do-list around at all times, this would ensure that you can keep track and probably make some changes (such as addition of new things) to the list.

6. If all things are equally important,do the hardest, least fun thing first. Just get over with!

7. If a task takes less than five minutes, do it right away. If it takes longer, put it on the list.

8. Deal with E-mail at set times each day, if possible. If you need to check messages as they arrive, limit your sessions to reduce time wastage.

9. Schedule some uninterrupted time each day when you can concentrate on important tasks, even if you have to take refuge in a conference room or at the library.

10. (Alternative) Before you check your E-mail or voicemail or get involved in the minutiae of the day, devote a solid hour to your most important project.

11. For a couple of days, take an inventory of how you spend your time to find out where and how you're wasting it.

12. Eliminate the time wasters (e.g., if personal phone calls are taking up too much space in your workday, turn off your cell).

13. Cut big jobs into small chunks. Order the chunks by importance. Work on one chunk at a time.

14. For big, complex tasks, schedule wiggle room. Projects tend to take longer than you think/hope. Give yourself a buffer.

15. If part of your day involves routine repetitive tasks, keep records of how long they take and then try to do them faster.

16. Go one step further and set specific time limits for routine tasks. Work tends to fill whatever amount of time you happen to have.

17. Establish smart efficient systems for all your tasks, big and small, and stick to them.
18. Value your time. People who wander into your workspace to chat do not respect you or your schedule. Set boundaries.
19. When and where you can, say no. Trying to do everything everyone asks you to do is a recipe for failure.
20. In general, guard against overscheduling yourself.
21. Bottom line to items 19 and 20: Learn to delegate, wherever and whenever you can.
22. Aim to handle pieces of paper only once. Same for E-mails. Read 'em and deal with 'em.
23. Reward yourself for completing tasks on time. No fun stuff until the work stuff is done.
24. Organize and declutter your workspace so you don't waste time looking for things.
25. Schedule demanding tasks for that part of your day when you're at your peak.
26. Group related tasks (e.g., sort papers on your desk and then file them). It's more efficient.
27. Use down time (e.g., waiting for meetings to begin) to, for example, update your to-do list or answer E-mails.
28. This advice applies to life outside work, too. It's better to be excellent at a few things than average at many.
29. Don't be afraid to get projects done early. It takes them off your mind, and it doesn't mean you'll just be given more to do.
30. Create the business environment that works for you. Adjust the lighting, turn off your E-mail pinger, get that cup of tea. Set the stage and get to work.

so there you go hope this list helps
will post more useful chain mails when i get the time (:

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